October meeting notes
Tropic Isle
Annual Condominium Owners Meeting
October 18, 2008
At promptly 3:00 pm the meeting was dually qualified by the board of directors after a count of the homeowners and proxies were counted.
Present for the Board was as follows:
President- Ken Wood
Vice President- Bill Roberts
Secretary - Charles Rice
Treasurer - Joe Bischoff
The Management Company- Gulf Shores Rentals, Inc was represented by:
President/ Owner- John C. Boller
Association Manager- Kerry W. Ingram
Ken Wood called the meeting to order, greetings from Ken and thanks to all those that could participate in the work day were given.
First subject was the 2008 season.
The building leaks that occurred in the 01 and 05 units were corrected earlier in the winter months before Spring Break. The east side of the building and windows were sealed and painted. The east side of the building the windows were caulked and painted. The north side of the building was sealed and the windows were caulked. Other items were as follows; lobby tiled, dumpster moved from the northwest front of the building to the northwest front side of the parking lot. This freed up the old dumpster area for an owners closet, a gate and lock was added. Electrical outlets on each balcony were replaced, with new GFI type outlets, lights in the parking lot were repaired, Sand fence was added on each side of the boardwalk and at the east side of the property line extending out and over the dunes. The elevator was equipped with a new stainless floor plate, new tile and sump pump in the pit. Rick Helmick replaced hinges and reinstalled the gates that section off the A/C units, a new cover that locks on the pool heater control panel and the pool furniture was re-strapped.
Discussion:
It was noted that since the work on the building has been performed that the east side of the building has had no leaks. The west side will need to be painted and sealed in the future.
Next item Ken presented was the foreclosure list which consisted of units 203 and unit 604. Unit 203 will have no impact financially on the Association; unit 604 had an outstanding balance. All others were current.
Discussion
Rick Helmick asked if there was anything the association could do legally to get the monies owed. Ken Wood along with John Boller explained the different avenues that could be taken to collect the monies.
Next items were the rust spots on the Gulf front balconies and rusted pipe hangers in the garage area. These items will have to be completed by a contractor. GSR will get quotes on these items and submit them to the board for consideration.
Discussion:
Ken Wood stated that this could be some of the drain issues that unit 105 has been having. Most of the metal hangers are broken and not holding the PVC pipes. Painting them will not do any good at this point; they would have to be replaced.
Next item, the need for a hurricane clean-up contractor. This contractor requires a signed contract from the board to be authorized to perform duties such as securing the building and making sure it is structurally sound and safe to continue clean-up after a major storm. A company that was used as an example was C-Sharpe.
Discussion: questions were asked if the association would have to pay a fee for signing the contract. John Boller stated that there was not a fee unless there was a disaster in which the services were needed. The benefit of this relationship would be that the association would not have to shop for a company at the time of the disaster because one would already be in place to handle the problems.
Next item the budget was then presented to the owners in a hand out format. John Boller went through each line item and explained the budget.
Discussion: increase in flood insurance, property insurance, keeping fees the same and special assessments for insurance for this year and next year based on current information. A payment plan for the assessment was brought by Ken Wood that would either be paid in a lump sum before November 1st or spread out on 9 months. Motion was made to accept the budget by Rick Helmick and seconded by Joe Bishoff. All were in favor no opposed.
Ken Wood asked if there were any questions about the assessment pay plan. There were question on how this would be done. Ken said that the assessment was due by November 1 and would be delinquent June 30th. Owners would get a discount if their assessment was paid in full by January 15th. John Boller will get with Crowe Shields and Bailey on the payment plan numbers. The board will inform the owners of the payment amount.
Next the election of officers. Ken Wood was elected for a 3 year term along with Bill Roberts. Doug Sherrod was elected as treasurer for a 1 year term. A motion was made and seconded.
The new board for the 2008-2009 is as follows:
President- Ken Wood, 3 year term
V-Pres- Bill Roberts, 3 year term
Secretary- Charles Rice, 2 year term
Treasurer- Doug Sherrod, 1 year term
Board- Joe Bishoff, 2 year term
Board- Jody Wolff, 1 year term
Meeting adjourned
Annual Condominium Owners Meeting
October 18, 2008
At promptly 3:00 pm the meeting was dually qualified by the board of directors after a count of the homeowners and proxies were counted.
Present for the Board was as follows:
President- Ken Wood
Vice President- Bill Roberts
Secretary - Charles Rice
Treasurer - Joe Bischoff
The Management Company- Gulf Shores Rentals, Inc was represented by:
President/ Owner- John C. Boller
Association Manager- Kerry W. Ingram
Ken Wood called the meeting to order, greetings from Ken and thanks to all those that could participate in the work day were given.
First subject was the 2008 season.
The building leaks that occurred in the 01 and 05 units were corrected earlier in the winter months before Spring Break. The east side of the building and windows were sealed and painted. The east side of the building the windows were caulked and painted. The north side of the building was sealed and the windows were caulked. Other items were as follows; lobby tiled, dumpster moved from the northwest front of the building to the northwest front side of the parking lot. This freed up the old dumpster area for an owners closet, a gate and lock was added. Electrical outlets on each balcony were replaced, with new GFI type outlets, lights in the parking lot were repaired, Sand fence was added on each side of the boardwalk and at the east side of the property line extending out and over the dunes. The elevator was equipped with a new stainless floor plate, new tile and sump pump in the pit. Rick Helmick replaced hinges and reinstalled the gates that section off the A/C units, a new cover that locks on the pool heater control panel and the pool furniture was re-strapped.
Discussion:
It was noted that since the work on the building has been performed that the east side of the building has had no leaks. The west side will need to be painted and sealed in the future.
Next item Ken presented was the foreclosure list which consisted of units 203 and unit 604. Unit 203 will have no impact financially on the Association; unit 604 had an outstanding balance. All others were current.
Discussion
Rick Helmick asked if there was anything the association could do legally to get the monies owed. Ken Wood along with John Boller explained the different avenues that could be taken to collect the monies.
Next items were the rust spots on the Gulf front balconies and rusted pipe hangers in the garage area. These items will have to be completed by a contractor. GSR will get quotes on these items and submit them to the board for consideration.
Discussion:
Ken Wood stated that this could be some of the drain issues that unit 105 has been having. Most of the metal hangers are broken and not holding the PVC pipes. Painting them will not do any good at this point; they would have to be replaced.
Next item, the need for a hurricane clean-up contractor. This contractor requires a signed contract from the board to be authorized to perform duties such as securing the building and making sure it is structurally sound and safe to continue clean-up after a major storm. A company that was used as an example was C-Sharpe.
Discussion: questions were asked if the association would have to pay a fee for signing the contract. John Boller stated that there was not a fee unless there was a disaster in which the services were needed. The benefit of this relationship would be that the association would not have to shop for a company at the time of the disaster because one would already be in place to handle the problems.
Next item the budget was then presented to the owners in a hand out format. John Boller went through each line item and explained the budget.
Discussion: increase in flood insurance, property insurance, keeping fees the same and special assessments for insurance for this year and next year based on current information. A payment plan for the assessment was brought by Ken Wood that would either be paid in a lump sum before November 1st or spread out on 9 months. Motion was made to accept the budget by Rick Helmick and seconded by Joe Bishoff. All were in favor no opposed.
Ken Wood asked if there were any questions about the assessment pay plan. There were question on how this would be done. Ken said that the assessment was due by November 1 and would be delinquent June 30th. Owners would get a discount if their assessment was paid in full by January 15th. John Boller will get with Crowe Shields and Bailey on the payment plan numbers. The board will inform the owners of the payment amount.
Next the election of officers. Ken Wood was elected for a 3 year term along with Bill Roberts. Doug Sherrod was elected as treasurer for a 1 year term. A motion was made and seconded.
The new board for the 2008-2009 is as follows:
President- Ken Wood, 3 year term
V-Pres- Bill Roberts, 3 year term
Secretary- Charles Rice, 2 year term
Treasurer- Doug Sherrod, 1 year term
Board- Joe Bishoff, 2 year term
Board- Jody Wolff, 1 year term
Meeting adjourned
posted by Ken Wood | 7:40 PM
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