List to follow in case of Emergency (hurricane)

1. A complete up to date list of owners is critical
2. Not having a complete list took about 30 days to finalize and much of the information was not uniformly provided. People who were added later did not hear all the things that the ones who were known early on.
3. Need names, phone numbers, and emails for everyone in order to contact people about damage and emergency actions related to their units.
4. The hardest problem was finding new owners. New owners are not identified to the building manager and only after a time to the account firm. Need to find a way to capture new owners into the association quickly.
5. Recommend weekly teleconferences between the board to discuss actions
6. Recommend weekly status reports to owners
7. Recommend a website or bulletin board be established so any owner, at any time, can post questions and see responses to questions asked by others. Weekly status reports should be post to the same location.
8. Performing a quick estimate of the damages and determining which are not covered by insurance is critical to implementing an assessment. The assessment allows the association to establish a fund to start paying for early bills while waiting on the insurance companies to settle and make their payments. Helps with cash flow. Budgeting an emergency fund for damages is very difficult because of the uncertainty of what insurance will cover. Being a small complex, we do not swing much weight or influence with contractors.
9. The association insurance policies are confusing but need to be well understood by the board and building manager to ensure coverage is appropriate. Also understanding will improve awareness of what damages would be covered during emergencies.
10. Also owners need to get registered with the city of Gulf Shores and get stickers for access to property.